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Confluence is the main way WGs interact with internal and external parties. The WG pages are used to report updates for the TSC meetings, and every RISE-funded/prioritized project must have an up-to-date page listing that helps answer what is being done, why it's important, how is it going to be done and when it will be complete:

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• About
  • Introduce the context behind the work.
• Project Scope and Timelines
  • Define the requirements, the work being done, and by when the work ought to be completed.
• Components and Repos
  • Identify repos and components that work will include. Include any proof-of-concepts and existing patchwork as well.

• Stakeholders and Partners

  • Who needs to be included in design, implementation, review or testing? Include here RISE contacts (using @PersonName) and external parties (other partners, key upstream project contacts) 
• Dependencies
  • Do you depend on something being done in another WG? Do you need some spec work?
• Measure of success
  • How will the Board know the project succeeded?
• RISE Requirements
  • What do you need from

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• • the RISE Board?
• Periodic Updates
  • Add key updates here, using heading 2 with the update date as the title. 
  • Include:
    • Relevant technical decisions that are impacting the project
    • Delays
    • Links to important technical discussions (on upstream channels, of course)
    • References to patches.

Confluence is viewed as the single source of truth. No entries == no progress. Anyone should be able to view the page and get at least a rough sense of what's going on. This has implications on the quality of how the information is presented.

Projects that are not written up are not RISE projects - there's no deduplication and collaboration possible in an environment where companies silently do work.

Confluence is not an engineering log or an attic for obsolete information. Pages need to be maintained and revised to reflect reality. All in all, this enables passive updates of RISE progress to all interested parties.

Work Group Mailing Lists

Everything is done through https://groups.io/groups. In fact, you can even read and post message through the web interface if you don't want to see it in your regular inbox.

Check your spam folder if you don't see messages.

The WG mailing list is the primary communication tool for a WG. Communicate early and often. If a WG chooses to have periodic meetings via teleconferencing, discussions and decisions should not be happening in those calls - they should remain on the mailing list. WG mailing lists are meant to help coordinate the WG's operation without polluting the main RISE TSC list. Usual topics are RISE project prioritization, RISE project scoping, tracking and long term planning. The lists are notmeant specifically as an additional place for technical discussions, where these would duplicating existing resources available to upstream projects.

Everything is done through https://groups.io/groups. In fact, you can even read and post message through the web interface if you don't want to see it in your regular inbox.

Check your spam folder if you don't see messages.

Participation should be limited to RISE members.

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Meetings and their cadence is at the discretion of each Work Group and its lead. Meetings can be a useful tool, but mailing lists remain the primary communication tool between the WG members.

Check the individual WG page for more info.

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• Identifying and prioritizing projects, by de-duplicating and analyzing input from all WG participants.
• Lead necessary project scoping activities, where this helps RISE to appropriately staff/fund projects.
• Leading WG participants in maintaining project info on the RISE wiki (not doing all the work themselves).
• Leading WG participants to track ecosystem, build bridges with relevant upstream and external communities.
• Regularly collect and report to the TSC project status, progress and challenges on a monthly basis. Don't assume WG members to be proactive.
• Helping direct new member engineers who wish to participate in these areas to the appropriate project leads.
• Helping build consensus around implementation approaches when possible.
• Working with other WG leads where dependencies or commonalities exist.
• Keeping the WG list "warm", engaging WG members to build a sense of community and participation. A "dead" WG mailing list is major warning sign to the TSC and the Board.

Each WG generally commit ~2-4 hours per week, probably averaging to 2hr or less. The goal here is to provide an organizational backbone for the WG, not be a proxy for every activity, so the effort is not supposed to balloon with the amount of participants, projects, etc.

WG Leads are also responsible for presenting to the TSC and RISE Governing Board on a quarterly basis, please see RISE WG Update Schedule for more information.

Work Group Project Submission

Anyone can submit a project by reaching out to the WG mailing list.

Let's say you've identified a dependency that belongs in a different WG. Hit up the WG spreadsheet.

Is the project listed there?

• Yes. Is it prioritized?
  • No - Send email to WG list identifying as being dependent, requesting project to be selected.
  • Yes - Update the project wiki page adding yourself as a dependent project. Update YOUR project page listing the dependency.
• No. Send email to WG list asking for project to be added (by lead) to spreadsheet (and be prioritized). Follow up with the lead.

Work Group Project Prioritization

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